Industrial cleaning software — protocols, shifts, DATEV.
Industrial cleaning works differently: 24/7 shifts, strict safety and hygiene protocols, heavy documentation duties towards clients and authorities. Taskey structures shift operations, documents protocols in an audit-proof way and hands hours over to DATEV directly.
Shift operations
Three shifts, 50 employees, no gaps.
Industrial cleaning in production facilities often runs on a three-shift model with overlap during peak hours. Taskey plans early, late and night shifts in parallel, automatically respects minimum rest periods and flags conflicts immediately.
Sick reports in the middle of the night? The substitution engine suggests available employees with the right qualification and short commute – you ping them straight from the app.
- ✓Early / late / night shifts in parallel
- ✓Minimum rest periods checked automatically
- ✓Substitution engine with qualification matching
- ✓Push notifications to employees without WhatsApp spam
Safety protocols
Training status, PPE, hygiene check – all auditable.
In industrial cleaning – for instance in food production, pharma or chemicals – there are strict rules on PPE, training, cleaning agents and hygiene. Taskey stores each employee’s current training status and automatically blocks jobs they are not qualified for.
Per job you document the PPE used, the cleaning agent applied including batch number and, where required, temperature measurements. Optionally with the shift supervisor’s digital signature.
Client reporting
Monthly report without a weekend marathon.
Industrial clients want monthly reports with time sheets, cleaning protocols, materials used and complaints. From Taskey you generate that report in two clicks – including branding and signatures.
On request, automatically on the first day of the month as a signed PDF emailed to the client. You save hours of manual work every month.
Payroll
Complex pay scales – billed simply.
Industrial cleaning often has complex pay structures: shift premiums, Sunday and holiday surcharges, night work, hardship allowances. Taskey calculates these automatically against your configured pay model and exports payroll data ready for DATEV.
Your tax adviser gets one file per month, imported directly – no Excel lists, no follow-up queries.
Frequently asked
What owners want to know now.
Can Taskey model complex shift pay scales?+
Yes. Per employee or employee group you store the pay scale, premiums and allowances. Taskey computes them automatically at payroll export.
How is each employee’s training status maintained?+
Per employee you maintain trainings with validity dates. When a training expires, the employee is automatically planned out of the relevant jobs and you receive a reminder for refresher training.
Can cleaning agent batches be documented per job?+
Yes. Per job you pick the agent used and, where relevant, the batch number from a list. In food or pharma production this is often an audit requirement.
Can external auditors get a read-only login?+
Yes. You give an auditor time-limited read access to the relevant sites and periods – without opening up your whole system.
What if I clean 24/7 across several plants in parallel?+
Taskey scales to any number of plants and shifts. You can organise plants by location, client or cost centre and run separate analyses.
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