Maintenance cleaning software — planning, proof, invoicing.
Maintenance cleaning lives off recurring tours, thin margins and clients with high expectations on documentation. Taskey automates precisely those three points: plan shifts and tours, prove every job via NFC, invoice every service cleanly.
Daily reality
Three shifts a day, 40 sites, 12 employees.
Typical maintenance cleaning in Germany: offices before 8 a.m., stairwells in housing complexes around midday, schools or daycares in the evening. Every contract has its own special requests, key arrangements and billing terms.
Excel and WhatsApp can’t keep up. Taskey puts the plan live in the app for every team member – including directions, key handover record and an individual task list per site.
- ✓Recurring tours weekly, monthly or individually
- ✓Morning / midday / evening shifts in parallel
- ✓Substitutions with suggestion algorithm
- ✓Per site: special requests, notes, photos, key inventory
Proof
NFC tag at the entrance replaces WhatsApp evidence.
In maintenance cleaning, the client rarely shows up in person – they can’t see whether you cleaned or not. So that you can answer complaints with data instead of words, Taskey documents every job automatically.
A weatherproof NFC tag in the stairwell or on the key box is enough. The cleaner’s tap creates a timestamp, GPS point and employee proof – with a photo if desired.
Client portal
Live status for property managers and facility managers.
With Taskey Share, every client – such as the property manager – gets their own login. They see in real time when their stairwell was cleaned, who was there and whether there are any complaints.
This drastically cuts the calls coming into your office and gives you measurably better contract renewals. Property managers love transparency – and that is exactly what Taskey delivers.
Invoicing
From job to invoice in two clicks.
From the NFC entries and the schedule, Taskey automatically generates the billing basis – as a flat maintenance contract, by the hour or per job. Collective invoices for managers with many sites are created in two clicks.
DATEV export for payroll is included directly in the higher plans. Your tax adviser gets a ready-made file – no follow-up queries.
Frequently asked
What owners want to know now.
How does Taskey stay on top of 50+ maintenance-cleaning contracts?+
Each site is its own record with contract, special requests, keys and tours. You filter, group and sort by client, postal code, cleaning type or margin.
Does it also work for cleaning in housing complexes without an on-site manager?+
Yes, especially well. The NFC tag in the stairwell or on the letterbox is the central proof – no caretaker needs to be present, no paper stamp required.
Can I model maintenance contracts with fixed monthly flat rates?+
Yes. Per site you set a monthly flat rate, optionally plus extra services on an effort basis. Taskey generates the monthly invoice automatically.
How does Taskey handle keys?+
Per site you record the key inventory. NFC tags on the key box document removal and return. You always know which key is where.
What about ad hoc jobs between the fixed tours?+
You schedule the ad hoc job as an extra with one click. Employees see it in the app, the client sees it separately in the portal – cleanly separated from the recurring tour.
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