Cleaning invoicing software
Invoices out of the schedule, not out of Excel.
In Taskey the invoice comes from what actually happened on site. The schedule, proof of service, add-on tickets and maintenance contracts feed the invoice run automatically. No re-typing, no forgetting, no second system.
Why a stand-alone invoicing tool holds cleaning companies back
Many cleaning operators run two separate worlds. Operations with schedules, sites and proof on one side. A stand-alone invoicing program where the same site data is re-typed every month on the other. Add-on work from tickets gets forgotten, maintenance contracts sit somewhere else, the invoice goes out three weeks late. Invoicing software that does not know operations is essentially a better typewriter.
How the invoice run works in Taskey
Invoicing is not an island. It reads the data that already exists in operations.
1. Contract on the site
For each site you set the maintenance contract with cadence, price and scope. Taskey knows what belongs to each month.
2. Service happens on site
NFC proof, add-on tickets and special cleans are attached to the site automatically and marked as billable.
3. Invoice run in one click
At month end you start the invoice run. Taskey produces PDF invoices with lines from contract and add-ons, sends them by email and files them in the client portal.
4. Control and DATEV export
Open items appear in the dashboard. Booking data exports in the DATEV standard format directly to your accountant.
What an integrated invoicing tool brings
Add-ons no longer vanish
Every ticket lands as a billable line. Revenue that used to fall through the cracks becomes visible.
Invoices go out on time
The invoice run takes minutes, not days. Cashflow shifts back into the first week of the month.
One system for ops and finance
Invoicing, scheduling and proof of service in one tool. No duplicated master data, no import errors.
Clean handover for your accountant
Audit-safe archive of invoices and DATEV export of booking data. Your accountant imports the file without rework.
GoBD, GDPR and e-invoicing
Invoices are archived immutable on German servers with an audit-grade timestamp. Output supports PDF as well as XRechnung and ZUGFeRD for public and enterprise clients. Data access is role-based.
Frequently asked questions
Is Taskey a stand-alone invoicing tool or a module?+
Both. You can use Taskey as invoicing software for a cleaning business without the scheduling side. It shines when invoices come out of the operational system, because duplicated entry and forgotten items disappear.
Can maintenance contracts bill automatically?+
Yes. For each site you set the cadence, price and included scope. Taskey generates the invoices from the contract every month.
Can I output XRechnung or ZUGFeRD?+
Yes. Taskey supports electronic invoice formats for public and enterprise clients. Output per client can be PDF, XRechnung or ZUGFeRD.
How do add-on tickets end up on the invoice?+
Each ticket can be flagged billable. On the next invoice run for that site the line appears automatically with description, time and optional photo.
Does Taskey meet GoBD requirements?+
Yes. Invoices are archived immutable, timestamps are audit-safe and changes go through credit note and reissue. Your accountant receives the data in the DATEV standard format.
Invoices out of the schedule, not out of Excel
Try Taskey free for 14 days. Set up a maintenance contract, log a clean, produce the invoice in one click.