Problem
Invoices are going out late
Key finding. Late invoicing is rarely an effort issue. It is a data issue. When time, proof and pricing meet in one place, the invoice almost generates itself.
Invoice run in the last week of the month. Office chasing paper, fixing times, clarifying line items. Invoices go out late, cash suffers. This piece shows the fix.
Typical causes
Scattered data sources
Paper proofs, Excel times, quoting in a separate tool. The invoice run collects instead of generating.
Unclear approvals
Missing approval logic makes office wait for clarification.
No automation
Invoices are drafted per client instead of generated from delivered work.
How to diagnose
- 01
1. Measure run time
How long is the actual run? Where does it stall?
- 02
2. Count error sources
Which callbacks come in? Missing paper? Unclear time?
- 03
3. Approval structure
Who approves, who reviews, who sends?
Structural fix
- 01
1. Time and proof in one place
Time from NFC, proof from photo, pricing from quote structure.
- 02
2. Invoice from result
Invoices are generated from delivered work. Office checks and sends.
- 03
3. DATEV export
Payroll receives the DATEV export without manual intermediates.
Common questions
- How fast is a run with Taskey?
- Operators with a structured site landscape often close a month in a single day instead of a week.
- Can I differentiate approvals?
- Yes. Approval per job, per site or per client. Rules live in the system.
Related
Cashflow comes back
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