Software for building cleaning: everything in one system instead of five subscriptions.
Taskey is the software that lets building cleaning companies cover scheduling, NFC proof of service, time tracking, quotes, invoices, live margins and DATEV in a single piece of industry software. Made in Germany, DSGVO-compliant, ready from day one – whether maintenance, glass, industrial or hospital cleaning.
Problem
Why classic software fails in building cleaning.
Most cleaning operations work today with a patchwork of Excel, WhatsApp, an accounting tool, a separate time tracker and a cloud for documents. Real software for building cleaning has to replace that patchwork – not extend it.
In building cleaning, no two sites are alike. Pay rates differ, shifts shift at short notice, sick calls arrive on a Sunday evening, clients demand same-day proof. Classic industry software is designed for industrial operations or trade workshops – and therefore never fits one hundred percent.
Specialised cleaning software does solve isolated problems – time tracking or scheduling, for example – but sells every module separately. The result: five monthly subscriptions, four logins, three databases that don’t talk to each other. Modern software for building cleaning bundles these modules into one system.
Taskey is built from the ground up for building cleaning companies. Every feature – from the NFC tag on the site to the DATEV export – is optimised for the everyday life of a cleaning operation.
- ✓Tool chaos: 4–6 subscriptions for tasks that belong together
- ✓Data gaps between dispatch, proof of service and invoicing
- ✓No live view of margin per site
- ✓Proof of service to clients costs 4–8 office hours per week
- ✓Field staff working without digital plan or route guidance
Solution
What real software for building cleaning has to do.
Taskey connects every module a cleaning operation needs daily on a single, continuous data foundation. Once created, every site flows automatically into scheduling, proof, timesheets, invoices and reporting.
Scheduling for building cleaning
Drag-and-drop scheduling for routes, crews and replacements. Staff see their daily plan live on the smartphone, dispatch sees in real time which sites are covered and which are not. Last-minute changes need a single tap instead of ten phone calls.
NFC proof of service – the killer feature
A weatherproof NFC tag per site. Staff hold their smartphone to the tag on arrival and departure – time, place and person are documented in a tamper-proof way. That lets building cleaning companies satisfy client demands for complete proof without Excel lists or phone calls.
Mobile time tracking
The NFC scan automatically becomes a legally compliant timesheet. GPS-supported, with automatic breaks, multilingual, offline-capable and minimum-wage compliant under §17 MiLoG.
Quotes, invoices, DATEV
Cost out per site, send recurring invoices automatically, dunning without Word templates, export in DATEV standard format for payroll. Tax advisors get everything at the press of a button.
Live margins per site
The most important number in building cleaning is the margin per site – not revenue. Taskey calculates it in real time from the quote, hours worked, material use and special costs. Every morning, owners know which sites earn money and which don’t.
Quality control & checklists
Digital cleaning checklists, photo documentation, defect recording and customer feedback straight from the employee app. Quality issues become visible before the client reports them.
Taskey Share – client portal
Clients get their own lean login. They see proof of service, invoices, quality data and can request special jobs – without the detour via emails and PDF attachments. A clear differentiator against competitors.
DSGVO & Made in Germany
Hosting in Germany, German support, DPA already in place. Employee data, timesheets and proofs stay in the EU. No US cloud, no data risk in audits.
Cleaning types
One software for every type of cleaning.
Taskey is designed as software for building cleaning specifically around the different cleaning types and site types. Dedicated checklists, pricing models and workflows cover every specialisation – from a single site to several hundred properties.
- ✓Maintenance cleaning – recurring routes, key management, replacements
- ✓Glass cleaning – work at height, safety proofs, interval-based scheduling
- ✓Industrial cleaning – machine cleaning, special shifts, high hour budgets
- ✓Hospital and practice cleaning – hygiene protocols, RKI-compliant checklists
- ✓Post-construction cleaning – project phases, special calculation, photo doc for hand-over
- ✓Hotel housekeeping – room status, roomboy/roomgirl workflows
- ✓Special cleaning – ad-hoc scheduling, emergency service, special costs
- ✓Office building cleaning, school cleaning, staircase cleaning, outdoor areas
Scaling
From a one-person operation to a multi-site cleaning company.
The software for building cleaning scales from a one-person operation up to enterprise structures with several hundred sites. Small operations benefit especially from the all-in-one logic: fewer tools, fewer subscriptions, more time for the core business. Larger cleaning companies use multi-tenant capabilities, role and permission concepts and API integrations.
Migration from Excel or legacy software is part of onboarding: customers, sites, staff and contracts are imported by the Taskey team via CSV at no charge. The software is ready to use in less than ten minutes after registration; on request, the onboarding team handles the full initial setup within 48 hours.
Owners see ROI within the first weeks: fewer office hours, no disputes with clients about attendance, faster invoicing. The software for building cleaning typically pays for itself within one quarter.
Comparison
Without Taskey vs. with Taskey – in the daily life of a cleaning company.
This is how daily life changes when a cleaning company moves from the Excel patchwork to real industry software for building cleaning.
- ✓Paper timesheets → NFC proof automatically digital
- ✓Dispatch by WhatsApp → schedule live in the app, documented
- ✓Disputes with clients → complete proof per site
- ✓Invoices two weeks late → with one click from the hours
- ✓No overview of margin → live margin per site visible
- ✓Key and site information in the boss’s head → in the team’s app
- ✓Four subscriptions for four tools → one software, one login, one price
Guarantee
You see everything beforehand. In a free call, in person, without sales pressure.
You don’t have to buy Taskey blindly. Before you decide, we go through the entire software with you step by step in a no-obligation appointment – using your own operation, your sites and your cleaning types as examples.
In around 30 minutes we show you every module live: how to set up a site, plan an assignment, test the NFC proof, export timesheets and read the live margin per site. You ask, we show – nothing is sugar-coated, nothing left out.
If Taskey is not right for your operation, we say so openly. If it fits, our onboarding team handles the complete initial setup within 48 hours – including master data migration from Excel or legacy software. The first 30 days are free. No credit card. No automatic renewal.
- ✓30 minutes of live demo, tailored to your cleaning operation
- ✓We walk through every module with you once in full – not just the nice ones
- ✓Honest assessment of whether Taskey fits your sites and cleaning types
- ✓Free, no commitment, no hidden sales tricks
- ✓If it fits: 48-hour onboarding incl. data migration + 30 days free trial
Frequently asked
What owners want to know now.
What is the best software for building cleaning?+
The best software for building cleaning covers all the core processes of a cleaning company in one system: scheduling, mobile time tracking, NFC proof of service, quotes, invoices, DATEV export and live margins per site. Taskey is the only industry software for building cleaning that offers these modules bundled – instead of selling them as separate subscriptions. DSGVO-compliant, hosted in Germany, ready from day one.
What software do building cleaning companies use?+
Today, building cleaning companies typically use a combination of time tracking, scheduling, an accounting tool and office applications. Taskey resolves exactly this tool chaos: one piece of software for building cleaning where dispatch, proof, invoicing and reporting are continuously connected. An average cleaning company saves 4–8 office hours per week this way.
What does software for building cleaning cost?+
Taskey, as software for building cleaning, starts with the Beginner plan from EUR 119 per month (plus EUR 4.40 per active site). It has fixed monthly prices instead of hidden module costs. The first 30 days are free – no credit card, no automatic renewal. Full prices on the pricing page.
Which types of cleaning does the software cover?+
Taskey is designed as software for building cleaning specifically for maintenance cleaning, glass cleaning, deep cleaning, industrial cleaning, hospital and practice cleaning, post-construction cleaning, hotel housekeeping and special cleaning. Dedicated checklists, site types and pricing models cover every cleaning type.
Is the software DSGVO-compliant and Made in Germany?+
Yes. Taskey is developed and hosted in Germany, fully DSGVO-compliant, and a data processing agreement (DPA) is provided automatically. Employee data, timesheets and proofs of service stay in the EU. There is no data flow to the USA.
Does the software also work for small cleaning companies?+
Yes. The software for building cleaning scales from a one-person operation up to enterprise structures with several hundred sites. Small operations benefit especially from the all-in-one logic: fewer tools, fewer subscriptions, more time for the core business.
How does the NFC proof of service work?+
An NFC tag is attached to every site. Staff hold their smartphone to the tag on arrival and departure – time, place and person are documented in a tamper-proof way. That lets every building cleaning company satisfy client demands for complete proof without Excel lists.
Can data be imported from previous software?+
Yes. Customers, sites, staff and contracts can be imported via CSV. The Taskey team accompanies the migration at no charge so the switch from Excel or legacy software runs without data loss.
Is there an app for field staff?+
Yes. The Taskey staff app for iOS and Android shows schedules, routes and checklists, and enables NFC proof, photo documentation and sick calls directly from the smartphone. Usable even without internet – data syncs automatically later.
How quickly is the software ready to use?+
The software for building cleaning is ready to use in less than ten minutes after registration. Initial sites, staff and jobs can be created within an hour. On request, the Taskey onboarding team handles the complete initial setup within 48 hours – including master data migration from Excel or legacy software.
Related topics
Keep reading.
Time Tracking for Building Cleaning
Minimum-wage compliant working time tracking via NFC, GPS and offline sync.
Learn moreNFC time tracking in detail
How the NFC tag works, what it costs and how it is attached to the site.
Learn moreScheduling for Cleaning
Routes, crews and replacements – planable via drag-and-drop.
Learn moreProof of Service – Building Cleaning
The NFC scan automatically becomes the proof for the client.
Learn moreSoftware for Small Cleaning Companies
Designed for operations with 1–15 staff and a manageable site portfolio.
Learn moreTry it free for 30 days.
No credit card, no risk. Set up in 48 hours – Done-for-You by our team.