Time tracking for building cleaning — digital, automatic, DSGVO-compliant.
Cleaning operations lose time day after day on timesheets, Excel and follow-ups with the team. Taskey records your staff’s working time automatically via NFC, GPS and offline sync – audit-proof, minimum-wage compliant and ready for payroll without rework.
Problem
Why timesheets cost you money.
Anyone recording working time in building cleaning on paper or in Excel pays at month-end three times over: in forgotten hours, in follow-ups with the team and in fine risk from missing proof.
The Minimum Wage Act (§17 MiLoG) obliges every building cleaning operation to record start, end and duration of each cleaner’s daily working time within seven days and to keep it for two years. Timesheets in the car glove box, photographed notes on WhatsApp and Excel sheets filled in after the fact don’t meet that requirement.
In practice, this means: in a customs inspection, the operation can’t produce complete working-time proof. The result is fines of up to 30,000 euro per violation. On top comes the invisible damage: breaks are recorded wrong, travel times disappear, overtime is forgotten – at the expense of the margin.
- ✓Fine risk in customs inspections (FKS)
- ✓Forgotten hours come straight off the margin
- ✓Manual recording takes 5–15 minutes per site
- ✓Disputes over breaks and travel weigh on the team
Solution
Here’s how time tracking with Taskey works.
Every cleaner holds their smartphone to the NFC tag at the site on arrival. Taskey automatically detects employee, site, time and GPS location. Same on leaving – done.
NFC check-in at the site
A weatherproof NFC sticker at the entrance is enough. Taskey logs the start with timestamp, GPS coordinates and employee ID. No app has to be opened first, no password entered – the phone taps and the entry is there.
Offline sync even in the basement
Underground car parks, basement rooms or old buildings with no signal are part of everyday building cleaning. Taskey stores every time entry locally on the device and syncs automatically as soon as there’s a signal again. No gaps, no duplicate entries.
Automatic break rules
Store fixed break models per employee or site. Taskey calculates net working time in a minimum-wage compliant way and allocates breaks automatically in the correct ratio – no manual catch-up.
Goodbye timesheets
At the end of the month, Taskey exports all time data as PDF, CSV, Excel or in DATEV format for payroll. One click instead of a weekend marathon in the office.
Law & compliance
Minimum wage, DSGVO and tamper-proofing.
Digital time tracking is only valuable if it also holds up in court. Taskey is built from day one for the legal requirements of building cleaning in Germany.
- ✓Minimum-wage compliant under §17 MiLoG
- ✓DSGVO-compliant: servers in Germany, DPA included
- ✓Tamper-proof: time entries are versioned and cryptographically signed
- ✓ECJ ruling 2019: working time must be recorded objectively, reliably and accessibly – Taskey meets all three criteria
- ✓Full-text search and filters by employee, site, period, client
- ✓Audit log documents every subsequent change
In practice
What changes concretely for owners.
Instead of sorting timesheets on the last day of the month, you see in real time who is working where, for how long and with what break status. Time accounts run automatically. Overtime, sick and vacation reports flow into the same overview.
When a client asks whether cleaning really happened on Tuesday at 6:30 am, you don’t need any more phone calls – you open the site in Taskey, see the NFC scan, the GPS point and can send the client a PDF confirmation within a minute.
For payroll this means: a single click exports all time data DATEV-ready. Tax advisors and bookkeepers don’t have to maintain anything, don’t have to question anything and don’t have to ask any more follow-up questions.
Frequently asked
What owners want to know now.
Does NFC time tracking also work without internet?+
Yes. Taskey stores all time entries locally on the smartphone and syncs automatically as soon as the app has signal again. Underground car parks, old buildings or glass facades without reception are not a problem.
Does Taskey meet the recording obligation under the Minimum Wage Act?+
Yes. Taskey documents start, end and duration of each cleaner’s daily working time, archives the entries in an audit-proof way and makes them available at any time as PDF for customs inspections or the financial enforcement against illegal work (FKS) – beyond the statutory retention period.
Can I hand over the recorded hours directly to DATEV?+
Yes. Taskey exports payroll data in DATEV standard format. Your tax advisor or internal payroll team imports the file directly, with no post-processing.
How does Taskey prevent manipulation or retroactive changes?+
Every time entry is stamped with timestamp, GPS position, employee ID and device identifier. Subsequent changes are only possible through authorised roles and with an audit log – every intervention remains traceable.
Do my staff need a company smartphone?+
No. Taskey runs on private and company smartphones (iOS and Android). The app is multilingual (German, Turkish, Russian, Polish and more) and so simple that no training is needed.
What does time tracking in Taskey cost?+
NFC time tracking is included in every Taskey plan – from EUR 119 per month for the Beginner plan (plus EUR 4.40 per active site). There’s no per-employee surcharge.
Related topics
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Learn moreTry it free for 30 days.
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